Director of Administrative and Facility Services

ELEKS is looking for a Director of Administrative and Facility Services in our Lviv or Kyiv Office.


Responsible for planning and directing office support and maintenance services; providing information and serving as a resource point to the Chief Financial Officer, other managers and property owners, budgeting, organization, implementation and scheduling of the construction projects, supervising and directing assigned staff.


  • Knowledge of corresponding laws, policies and regulations
  • Understanding IT business specifics

Skills and abilities

  • Ability to build strong professional relationships at all levels
  • Ability to take initiative on both tactical actions and strategic thinking as it relates to the management of the office and administrative services
  • Ability to review and interpret technical information
  • Ability to quickly analyse situations to define issues and draw conclusions
  • Ability to analyse/evaluate data and make appropriate decisions and recommendations
  • Excellent planning, prioritization, and organizational skills
  • Strong multi-tasking skills
  • Upper-intermediate English


  • 5+ years of related professional construction experience and preferably legal background


  • Responsible for the overall look and feel of company offices, ensuring the professional appearance of all common spaces. Maintain overall seating arrangements
  • Oversee all onsite and offsite constructions, renovation projects to ensure that facilities meet environmental and security standards and comply with building and safety regulations
  • Develop and monitor budget allocations, expenditures, fund balances and other financial activities to ensure that allocations are accurate, expenses are within budget limits and fiscal practices are followed
  • Direct construction projects from conception to completion
  • Review the projects in-depth to schedule deliverables and estimate costs
  • Search, coordinate and direct construction workers and subcontractors
  • Collaborate with internal and external personnel (e.g. other administrators, auditors, designers, construction managers, architects, vendors etc.) to implement and/or maintain administrative services and programs
  • Oversee performance management for all office support and administrative services professionals. Recommend new hires, promotions, termination and transfers for the purpose of maintaining staffing needs and productivity of the work force
  • Research new products, laws, regulations etc. to recommend purchases, contracts and proper maintenance of services

Is responsible for

  • Unfulfillment of their own functional duties and the work of subordinate employees in terms of their operational activities
  • Timely, accurate, and high-quality performance of their functions and instructions of their superior
  • Improper performance or failure to perform their duties set in the Job Profile
  • Offences committed in the course of their activities within the limits set by the current administrative, criminal, and civil legislation of Ukraine
  • Compliance with the internal labour rules of the Company, labour and fire safety, and information security
  • Compliance with the regulations of legislation and internal documents of the Company related to the non-disclosure of data (trade secrets and other confidential information)
  • Causing material damage within the limits set by the current civil and labour legislation of Ukraine

What will you get with ELEKS

  • Above average compensation and competitive Social package
  • Challenging tasks
  • Competence development
  • Team of professionals
  • Dynamic environment with low level of bureaucracy
  • Medical insurance


ELEKS is a custom software development company. We deliver value to our clients, thanks to our expertise and experience gained from working as a software innovation partner since 1991.

Our 1,500+ professionals located in the Delivery Centers across Eastern Europe and sales offices in Europe and North America, provide our clients with a full range of software engineering services. These include product development, QA, R&D, design, technology consulting and dedicated teams.

Yuliia Mykhailiv
Recruiter Contacts
Apply via Linkedin

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