ELEKS Administrative Office is looking for an Office Manager in Lviv.

The Office Manager performs a wide array of tasks to ensure the proper functioning of the office and provide comfortable working conditions for employees. The role also involves managing administrative staff in their administrative tasks.

REQUIREMENTS

2+ years of experience in office management is preferred, however, candidates with less experience are also welcome
Previous experience in the IT industry in a similar role would be an advantage
Experience as a hotel receptionist would be a plus
Pre-intermediate level of English
Knowledge of basic office management principles and practices
Proficiency in computer applications and relevant software
Knowledge of the operation of standard office equipment
Knowledge of clerical and administrative procedures and systems, such as filing and record-keeping
Strong interpersonal skills, with the ability to interact professionally with diverse personalities, build strong relationships, and resolve issues effectively
Excellent problem-solving skills, including the ability to analyze, compare, evaluate, and reconcile data
Strong planning and organizational skills

PERSONAL CHARACTERISTICS

Stress resistance
Attention to detail and accuracy
Ability to multitask effectively
Flexibility and adaptability
Team-oriented mindset and ability to work collaboratively

RESPONSIBILITIES

Oversee administrative functions. Maintains office efficiency by supporting and implementing office systems and equipment procurement
Direct and supervise the duties of Office Specialists. Work with Office Specialists to coordinate day‐to‐day operations at the office
Maintain security by following procedures; monitor logbook; issue visitor badges
Handle requests for information and data, answer or refer inquiries
Maintain and update personnel database
Prepare written responses to routine enquiries and related issues in Workday
Manage schedules, calendars, presentations, spreadsheets and other related office tasks
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Maintain stationery, files and inventories
Fulfill general clerical duties including photocopying, fax and mailing
Maintain and upkeep office equipment and furniture and organize repairs and upgrade
Issue and activate / restore personal permanent and temporary cards for workers
Troubleshoot any office functioning problems and liaise with related specialists to resolve problems
Lead, direct and support administrative staff in their administrative tasks
Prepare and maintain record of various reports as needed in day-to-day administrative tasks
Organize team and employee relocations via cooperation with Project Managers. Handle seats arrangements
Maintain office management budget. Manage and allocate funds for office expenditures. Monitor and record expenses
Follow through on maintenance agreements and contracts
Research vendors to find the best pricing and delivery options
Ensure payment of utility bills

WHAT YOU WILL GET WITH ELEKS

Challenging and interesting tasks
Competence development and career path
Team of professionals
Dynamic environment

ABOUT ELEKS

ELEKS is a custom software development company. We deliver value to our clients, thanks to our expertise and experience gained from working as a software innovation partner since 1991.

Our 2000+ professionals located in the Delivery Centers across Eastern Europe and sales offices in Europe and North America, provide our clients with a full range of software engineering services. These include product development, QA, R&D, design, technology consulting and dedicated teams.