Office Administrator

ELEKS is looking for an Office Administrator to join our team in Kraków, working from the office.

JOB SUMMARY

Perform a wide range of administrative functions, such as document processing, record keeping, as well as provide a comfortable working environment for employees. Manages administrative staff in the performance of their administrative tasks.

RESPONSIBILITIES

• Coordinate office management team
• Oversee administrative functions. Maintains office efficiency by supporting and implementing office systems and equipment procurement
• Co-work with Office Specialists to coordinate day‐to‐day operations at the office
• Organize the process of signing documents (for example employment agreement, an amendment to contracts, etc) for specialists upon request. If necessary, organize the sending of copies of signed documents to specialists. Ensure company’s agreements storage and order
• Assist with sending and receiving post, coordinate office events, assisting the Employee Relation Team with events and activities organization
• Assist with Head of Krakow office requests
• Fulfil general clerical duties including photocopying and mailing
• Maintain security by following procedures; monitor logbook; issue visitor badges
• Assign office managers and prioritize office issues according to Company’s needs and priorities
• Handle requests for information and data, answer or refer inquiries.
• Maintain and update personnel database U Proxy
• Manage schedules, calendars, presentations, spreadsheets, and other related office tasks
• Maintain and upkeep office equipment and furniture
• Troubleshoot any office functioning problems and liaise with related specialists to resolve problems
• Prepare and maintain a record of various reports as needed in day-to-day administrative tasks
• Organize team and employee relocations via cooperation with Project Managers. Handle seats arrangements
• Follow through on maintenance agreements and contracts
• Research vendors related to household or utilities to find the best pricing and delivery options
• Ensure payment of household and utility bills
• Manage hot-desks system; Back2office support

ACCOUNTABLE FOR

• Performance of functional roles and instructions of the superior, as well as supervision of the subordinates in terms of their operational duties.
• Performance in accordance with the current administrative, criminal, and local, the internal labor regulations of the Company, fire safety rule, and information security regulations

REQUIREMENTS

• Knowledge of principles and practices of basic office management
• Computer skills and knowledge of relevant software
• Knowledge of operation of standard office equipment
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping

SKILLS AND ABILITIES

• At least 1 year of experience in office management
• Strong interpersonal skills, with ability to professionally interact with a diverse blend of personalities to reach resolution and maintain strong relationships
• Excellent problem-solving skills, including the ability to analyze, compare, evaluate, and reconcile data
• Good planning and organizing skills
• Polish on the intermediate level
• English on the intermediate level
• Bachelor’s degree or higher

PERSONAL CHARACTERISTICS

• Stress resistance
• Attention to detail and accuracy
• Multitasking
• Flexibility
• Adaptability
• Team player

WHAT YOU WILL GET WITH ELEKS

• Challenging tasks
• Team of professionals
• Dynamic environment with low level of bureaucracy

ABOUT ELEKS

ELEKS is a custom software development company. We deliver value to our clients, thanks to our expertise and experience gained from working as a software innovation partner since 1991.

Our 2000+ professionals located in the Delivery Centers across Eastern Europe and sales offices in Europe and North America, provide our clients with a full range of software engineering services. These include product development, QA, R&D, design, technology consulting and dedicated teams.