ELEKS Human Capital Administration is looking for a Junior Personnel Records Specialist in Lviv, Kyiv, Ternopil or Ivano-Frankivsk

Requirements

Knowledge of fundamentals of office procedures and organization
Knowledge of principles, procedures, and practices of personnel recordkeeping
Basic knowledge of Ukrainian Labor Legislation
Experience with Jira, 1C
At least B1 level of English
Good MS Office knowledge
Perform detailed and accurate review of personnel transaction information, forms, and reports

Responsibilities

Prepare and manage NDA agreements, ensuring timely signature and compliance
Process newcomer application forms, input data into the system, and securely store personal document scans
Identify and address data gaps by coordinating with employees to collect missing personal information
Prepare reference letters and employment confirmations upon request
Support the Personnel Group Lead in maintaining personnel and military records, as well as archiving employment-related documentation in accordance with state regulations
Scan, organize, and compile employee case files, ensuring proper document handling, storage, and signature collection (digital signature solution not yet implemented)
Process Jira ticket requests related to onboarding, offboarding, personal information updates, maternity leave, sabbaticals, and mobilization

WHAT YOU WILL GET WITH ELEKS

Challenging tasks
Competence development
Team of professionals
Dynamic environment with low level of bureaucracy

ABOUT ELEKS

ELEKS is a custom software development company. We deliver value to our clients, thanks to our expertise and experience gained from working as a software innovation partner since 1991.

Our 2000+ professionals located in the Delivery Centers across Eastern Europe and sales offices in Europe and North America, provide our clients with a full range of software engineering services. These include product development, QA, R&D, design, technology consulting and dedicated teams.