Executive Assistant and Translator

We are looking for an Executive Assistant and Translator for our product in the Lviv office.

REQUIREMENTS

• Fluent in Ukrainian and at least one other language: English or German
• Exquisite communication skills in Ukrainian, both written and spoken
• Business communication skills in either English or German
• Ability to translate an ongoing conversation fluently
• Good prioritization and organization skills
• Ability to interact with an extremely busy executive team and demanding partners
• Ability to assist in scheduling, record keeping and general management
• Familiar with standard business tools for writing, calculations and presentation (Google Docs and similar)
• Optional: General familiarity with ERP systems
• Fluent in financial rules to interact with the Finance department
• Availability for travel, mostly in Ukraine and on rare occasions internationally
• Working hours are generally flexible, but require tolerance for the occasional unusual schedule
• Polish language skills are helpful, but not mandatory

RESPONSIBILITIES

• Provide comprehensive administrative and organizational support to the CEO and executive team
• Manage scheduling, calendar coordination, and meeting arrangements, ensuring efficient time management
• Translate conversations, correspondence, and documents fluently between Ukrainian and English or German
• Support communication with Ukrainian-speaking clients, partners, and internal teams
• Prepare, edit, and format business correspondence, presentations, and reports
• Maintain accurate records, meeting notes, and documentation
• Assist in coordinating travel logistics, accommodations, and itineraries for business trips (domestic and international)
• Support day-to-day operations, including interaction with finance and other departments
• Handle confidential information with discretion and professionalism
• Facilitate effective communication between international and local teams
• Contribute to internal process improvement and ensure smooth administrative workflows

WHAT YOU WILL GET

• Close cooperation with a customer
• Challenging tasks
• Competence development
• Ability to influence project technologies
• Team of professionals
• Dynamic environment with a low level of bureaucracy