Ivano-Frankivsk, UA

ELEKS is looking for Office Manager in our Ivano-Frankivsk Office

Responsibilities:

  • Oversee administrative functions. Maintains office efficiency by supporting and implementing office systems and equipment procurement
  • Direct and supervise the duties of Office Specialists. Work with Office Specialists to coordinate day‐to‐day operations at the office
  • Maintain security by following procedures; monitor logbook; issue visitor badges
  • Handle requests for information and data, answer or refer inquiries
  • Maintain and update personnel database our corporate systems
  • Prepare written responses to routine enquiries and related issues in corporate system
  • Manage schedules, calendars, presentations, spreadsheets and other related office tasks
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Maintain stationery, files and inventories
  • Fulfill general clerical duties including photocopying, fax and mailing
  • Maintain and upkeep office equipment and furniture and organize repairs and upgrades
  • Issue and activate\ restore personal permanent and temporary cards for workers
  • Troubleshoot any office functioning problems and liaise with related specialists to resolve problems
  • Lead, direct and support administrative staff in their administrative tasks
  • Prepare and maintain record of various reports as needed in day-to-day administrative tasks
  • Organize team and employee relocations via cooperation with Project Managers. Handle seat arrangements
  • Maintain office management budget. Manage and allocate funds for office expenditures. Monitor and record expenses
  • Follow through on maintenance agreements and contracts
  • Research vendors to find the best pricing and delivery options
  • Ensure payment of utility bills

Requirements:

  • Proven experience as an Office Manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements

What will you get with ELEKS

  • Above average compensation and competitive Social package
  • Challenging tasks
  • Competence development
  • Team of professionals
  • Dynamic environment with a low level of bureaucracy

About ELEKS

ELEKS is a global vendor of software solutions and software engineering services. The company established in 1991 and currently has over 900 employees. We have development centers in Ukraine and Poland and representative offices in the USA and UK. We work with a number of clients from the IT, Financial Services, Media, Entertainment, Local Government, Healthcare, Legal and other sectors.

Tetiana Palianychka
Recruiter Contacts
skype Tetiana Palianychka
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