Office Manager/Receptionist

The Office Manager performs a wide array of tasks to ensure the proper functioning of an office and provides comfortable working conditions for employees. The Office Manager manages administrative staff in their administrative tasks.

REQUIREMENTS

• 1+ years of experience in office management is preferred, but candidates with less experience are also welcome
• Previous experience in IT in a similar role would be an advantage
• Experience as a receptionist in hotels would be a plus
• Intermediate level of English is preferable
• Knowledge of principles and practices of basic office management
• Computer skills and knowledge of relevant software
• Knowledge of operation of standard office equipment
• Knowledge of clerical and administrative procedures and systems such as filing and record-keeping
• Strong interpersonal skills, with the ability to professionally interact with a diverse blend of personalities to reach resolution and maintain strong relationships
• Excellent problem-solving skills, including the ability to analyze, compare, evaluate, and reconcile data
• Good planning and organizing skills
• Prioritizing skills

PERSONAL CHARACTERISTICS

• Stress resistance
• Attention to detail and accuracy
• Multitasking
• Flexibility
• Adaptability
• Team player

RRESPONSIBILITIES

• Oversee administrative functions. Maintains office efficiency by supporting and implementing office systems and equipment procurement
• Direct and supervise the duties of Office Specialists. Work with Office Specialists to coordinate day‐to‐day operations at the office
• Maintain security by following procedures; monitor logbook; issue visitor badges
• Handle requests for information and data, answer or refer inquiries
• Prepare written responses to routine enquiries and related issues in Team Pro
• Manage schedules, calendars, presentations, spreadsheets and other related office tasks
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Maintain stationery, files and inventories
• Fulfill general clerical duties including photocopying, fax and mailing
• Maintain and upkeep office equipment and furniture and organize repairs and upgrades
• Issue and activate\ restore personal permanent and temporary cards for workers
• Troubleshoot any office functioning problems and liaise with related specialists to resolve problems
• Lead, direct and support administrative staff in their administrative tasks
• Prepare and maintain record of various reports as needed in day-to-day administrative tasks
• Organize team and employee relocations via cooperation with Project Managers. Handle seats arrangements
• Maintain office management budget. Manage and allocate funds for office expenditures. Monitor and record expenses
• Follow through on maintenance agreements and contracts
• Research vendors to find the best pricing and delivery options
• Ensure payment of utility bills